Terms and Conditions

Effective Date: 15 july 2026
Last Updated: 15 july 2025

Welcome to FriendsofNunavummiut.ca.

These Terms and Conditions govern your access to and use of the Friends of Nunavummiut website, its surveys, forms, private partner areas, volunteer applications, communications and other online features.

By accessing or using this website, you confirm that you have read, understood and agreed to these Terms and Conditions. Please do not use the website if you do not agree with them.

Friends of Nunavummiut is described as a private, independent and non-governmental initiative focused on improving food security, nutrition and opportunities for Nunavummiut communities.

1. About Friends of Nunavummiut

For the purpose of these Terms:

  • “Friends of Nunavummiut,” “we,” “us” and “our” refer to the organization or initiative operating FriendsofNunavummiut.ca.
  • “Website” refers to FriendsofNunavummiut.ca and any related pages, portals, surveys or online forms operated by us.
  • “User,” “you” and “your” refer to any person or organization accessing or using the website.
  • “Partner” includes restaurants, airlines, businesses, investors, sponsors, nonprofits, community organizations, suppliers and service providers that apply to work with us.

Our programs, proposals and website content may change as the initiative develops.

2. Acceptance of These Terms

By using the website, you agree:

  • To comply with these Terms and all applicable laws.
  • To provide accurate information when submitting forms.
  • Not to misuse the website or interfere with its operation.
  • Not to submit unlawful, harmful, fraudulent or misleading content.
  • Not to access restricted areas without authorization.

Submitting an application, survey, proposal or inquiry does not automatically create a legal partnership, employment relationship, volunteer appointment, investment agreement or contractual obligation.

3. Eligibility

You must be legally capable of agreeing to these Terms.

Where a user is under the age of majority in their province or territory, a parent, legal guardian or authorized adult should review and approve submissions that involve:

  • Volunteer participation
  • Travel
  • Community activities
  • Personal contact information
  • Photographs or videos
  • Agreements or releases
  • Financial commitments

We may request proof of age, authority or parental permission where reasonably necessary.

4. Permitted Use of the Website

You may use the website for lawful purposes, including:

  • Learning about Friends of Nunavummiut
  • Completing public surveys
  • Applying to volunteer
  • Submitting a partnership inquiry
  • Registering interest as a restaurant or service provider
  • Requesting information
  • Subscribing to updates
  • Contacting our team
  • Accessing authorized partner resources

You may not use the website for unauthorized commercial exploitation, data harvesting, impersonation, fraud, harassment or disruption.

5. Prohibited Conduct

You must not:

  • Provide false or misleading information.
  • Impersonate another person or organization.
  • Use another person’s contact details without permission.
  • Upload malicious software, viruses or harmful code.
  • Attempt to bypass website security or access controls.
  • Attempt to gain unauthorized access to private partner accounts.
  • Scrape, copy or extract website data using automated tools without written authorization.
  • Interfere with the website, server or network.
  • Submit defamatory, threatening, discriminatory or unlawful material.
  • Upload content that infringes copyright, trademark, privacy or other rights.
  • Use website information to send unsolicited messages.
  • Publish confidential partner information obtained from a private portal.
  • Manipulate a bidding, application or partner-selection process.
  • Use the website in a way that could damage our reputation or operations.

We may restrict or terminate access when we reasonably believe these Terms have been violated.

6. Website Information

We aim to provide useful and accurate information, but the website may contain:

  • Preliminary plans
  • Proposed programs
  • Estimated targets
  • Expected timelines
  • Illustrative figures
  • Third-party research
  • Draft partnership models
  • Information that changes over time

Website content is provided for general informational purposes and should not be treated as a guarantee that a program, service, project, shipment, flight initiative, partnership or investment opportunity will proceed.

We may correct, revise, remove or update content at any time without prior notice.

Canadian advertising rules prohibit representations that are materially false or misleading, based on both their literal meaning and their overall general impression. Website administrators should therefore verify all statistics, impact claims, environmental claims, nutrition claims and project-status statements before publication.

7. No Guarantee of Program Availability

Programs described on the website may depend on:

  • Funding
  • Restaurant participation
  • Food availability
  • Equipment
  • Transportation
  • Airline cooperation
  • Regulatory approvals
  • Food-safety requirements
  • Community participation
  • Local distribution capacity
  • Weather and northern transportation conditions
  • Technical and operational feasibility

We do not guarantee that any proposed meal, transportation, flight, donation or community program will become available in a particular location or by a particular date.

8. Public Surveys

Participation in a public survey is voluntary.

Survey responses may be used to:

  • Assess public interest
  • Estimate demand
  • Understand meal preferences
  • Evaluate proposed prices
  • Plan logistics
  • Improve programs
  • Prepare aggregated reports

Survey questions about meal prices are intended to measure interest and do not constitute a binding offer, confirmed price, purchase agreement or guarantee that meals will be sold.

Submitting a survey does not require you to purchase anything.

We may exclude responses that appear duplicate, automated, incomplete, abusive or unreliable.

9. Volunteer Applications

Submitting a volunteer application does not guarantee acceptance or placement.

Volunteer opportunities may depend on:

  • Available positions
  • Skills and experience
  • Location
  • Availability
  • References
  • Training requirements
  • Food-safety requirements
  • Background or vulnerable-sector screening
  • Transportation needs
  • Community approval
  • Program availability

Volunteers may be required to sign additional documents, including:

  • A volunteer agreement
  • Code of conduct
  • Confidentiality agreement
  • Safety acknowledgement
  • Media consent form
  • Conflict-of-interest declaration
  • Waiver or release, where legally appropriate

Volunteers are not employees solely because they submit an application or participate in an approved volunteer activity. Unless otherwise stated in writing, volunteer roles are unpaid.

We may decline, suspend or end a volunteer placement when reasonably necessary for safety, conduct, operational or community reasons.

10. Partnership Applications

Submitting a partnership application does not:

  • Guarantee selection
  • Create a partnership
  • Create agency or joint-venture status
  • Authorize use of our name or logo
  • Commit us to purchase goods or services
  • Commit us to accept a donation
  • Create exclusivity
  • Create an investment agreement
  • Create a binding contract

A partnership becomes binding only when authorized representatives enter into a separate written agreement.

We may evaluate applications based on factors such as:

  • Community benefit
  • Food-safety compliance
  • Capacity
  • Reliability
  • Cost
  • Quality
  • Logistics
  • Location
  • Reputation
  • Insurance
  • Regulatory compliance
  • Financial and operational sustainability

We may accept or reject any partnership application at our discretion, subject to applicable law.

11. Restaurant Partner Portal

Certain restaurant or partner features may be available only through a private, password-protected portal.

Users of the portal must:

  • Keep login information confidential.
  • Use only their authorized account.
  • Provide accurate and current information.
  • Notify us promptly of unauthorized access.
  • Treat other participants’ confidential information responsibly.
  • Follow all portal rules and submission deadlines.

Where a selection process allows participants to view competing offers, that visibility must be clearly disclosed before participation.

We may suspend access where account security, fairness, confidentiality or system integrity is at risk.

12. Restaurant Offers and Selection Processes

Restaurant offers may include:

  • Estimated surplus-food quantities
  • Daily or weekly volumes
  • Prices per day or by weight
  • Packing costs
  • Freezing capacity
  • Collection schedules
  • Operational commitments

Unless a separate written agreement states otherwise:

  • An online submission is an expression of interest.
  • We are not required to accept the lowest offer.
  • We may consider logistics, capacity, quality and food safety alongside price.
  • We may request clarification or supporting documents.
  • We may cancel, extend or revise a selection process.
  • We may reject incomplete, misleading or commercially impractical offers.

The term “silent auction” should only be used if the actual portal and selection process operates consistently with the rules published to participants.

13. Food Safety

Food partners are responsible for complying with all applicable:

  • Food-safety laws
  • Public-health requirements
  • Licensing requirements
  • Inspection requirements
  • Storage standards
  • Temperature controls
  • Labelling requirements
  • Allergen requirements
  • Traceability procedures
  • Transportation requirements

Partners must not provide food that is unsafe, contaminated, improperly stored, expired or unsuitable for human consumption.

Additional written procedures may be required for:

  • Cooling
  • Packing
  • Freezing
  • Labelling
  • Pickup
  • Transportation
  • Freeze-drying
  • Storage
  • Rehydration instructions
  • Allergen information
  • Recall procedures

Information on the website is not a substitute for professional food-safety, nutritional, medical or regulatory advice.

14. Allergies and Dietary Requirements

Food products may contain or come into contact with allergens.

Potential allergens may include:

  • Peanuts
  • Tree nuts
  • Milk
  • Eggs
  • Wheat
  • Gluten
  • Soy
  • Sesame
  • Fish
  • Shellfish
  • Mustard
  • Sulphites

Users must review available ingredient and allergen information before consuming any food.

Individuals with severe allergies, medical conditions or special dietary needs should seek appropriate professional advice and should not rely solely on general website descriptions.

No food should be described as allergy-free unless that claim can be reliably supported.

15. Meal Descriptions and Images

Food photographs may be illustrative. Actual meals may differ in:

  • Appearance
  • Ingredients
  • Portion size
  • Packaging
  • Availability
  • Restaurant source
  • Nutrition
  • Preparation method

Descriptions such as “fresh,” “healthy,” “nutritious,” “sustainable” or similar claims should be used only where accurate and supportable.

We do not guarantee that every meal shown on the website will be available for purchase or donation.

16. Orders, Prices and Payments

This section applies only if the website later allows purchases, donations or paid bookings.

All prices must be displayed in Canadian dollars unless otherwise stated.

Before an order is finalized, the website should clearly disclose:

  • Product price
  • Taxes
  • Shipping or delivery charges
  • Service fees
  • Payment terms
  • Estimated delivery information
  • Cancellation terms
  • Refund terms

Prices may change without notice, but changes will not apply retroactively to completed purchases unless required to correct an obvious error and permitted by law.

An order is not accepted until confirmation is issued by us or the relevant payment provider.

We may cancel an order where:

  • A product is unavailable
  • A price is clearly incorrect
  • Payment cannot be processed
  • Fraud is suspected
  • Delivery is unavailable
  • Legal or safety requirements cannot be met

Electronic records and transactions can have legal validity under Alberta’s Electronic Transactions Act, subject to its requirements and exceptions.

17. Donations

Unless Friends of Nunavummiut becomes an appropriately registered organization authorized to issue official charitable tax receipts, users should not assume that a donation is tax-deductible.

The website must clearly state:

  • The legal name of the recipient
  • Whether a tax receipt will be issued
  • How funds will be used
  • Whether donations are refundable
  • The payment processor used

A donation does not give the donor ownership, operational control or a guaranteed role in the organization.

Restricted donations may be accepted only where confirmed in writing.

18. Investments and Financial Information

Any information directed to potential investors or business partners is general and preliminary unless accompanied by formal legal documents.

Nothing on the website constitutes:

  • Investment advice
  • Financial advice
  • Securities advice
  • Tax advice
  • A prospectus
  • A guaranteed return
  • A binding investment offer

Potential investors must conduct their own due diligence and obtain independent legal, financial and tax advice.

No investment should be accepted through a general website form unless appropriate legal, regulatory, identity-verification and contractual procedures are established.

19. Flights Initiative

Information relating to affordable or donated flights is an advocacy or proposed-program concept unless clearly confirmed otherwise.

The website does not guarantee:

  • Free flights
  • Discounted fares
  • Available seats
  • Particular routes
  • Travel dates
  • Airline participation
  • Government participation
  • Eligibility
  • Accommodation
  • Travel insurance
  • Medical support

Any future travel arrangement will be subject to separate eligibility rules, airline conditions, identification requirements, safety requirements and written program terms.

Users should not make travel plans based solely on preliminary website statements.

20. Community Distribution

Food or other assistance may be distributed according to:

  • Demonstrated need
  • Community priorities
  • Available supply
  • Local capacity
  • Program eligibility
  • Safety considerations
  • Guidance from approved community representatives

We do not guarantee assistance to every applicant or community.

Distribution decisions should be made respectfully, consistently and without unlawful discrimination.

Community representatives may be required to follow confidentiality, record-keeping, safety and conflict-of-interest requirements.

21. Communications and Newsletter Consent

Users may choose to receive:

  • Newsletters
  • Program updates
  • Volunteer opportunities
  • Partnership information
  • Event notices
  • Fundraising messages

Canada’s anti-spam legislation generally requires organizations to obtain appropriate consent before sending commercial electronic messages.

Marketing messages should identify the sender, provide contact information and include a functional unsubscribe method.

You may unsubscribe at any time. Administrative communications related to an active application, transaction or partnership may still be sent where permitted.

22. Privacy

Use of the website is also governed by our Privacy Policy.

The Privacy Policy explains how we collect, use, disclose, protect and retain personal information.

Canada’s federal private-sector privacy law may apply when an organization collects, uses or discloses personal information in the course of commercial activities. Its fair-information principles address accountability, consent, limited collection, safeguards, openness and access.

By submitting personal information, you confirm that you have reviewed the Privacy Policy.

23. User-Submitted Content

You may submit content such as:

  • Messages
  • Survey responses
  • Partnership proposals
  • Testimonials
  • Photographs
  • Videos
  • Logos
  • Documents
  • Comments
  • Organization descriptions

You retain ownership of content you lawfully own.

By submitting content, you confirm that:

  • You have the right to submit it.
  • It is accurate to the best of your knowledge.
  • It does not violate another person’s rights.
  • It does not contain unlawful or harmful material.
  • Required permissions have been obtained.

Where you submit content for publication, you grant us a non-exclusive, worldwide, royalty-free licence to use, reproduce, format and display it for the approved purpose.

We will not publicly use confidential partnership submissions merely because they were uploaded through a form.

24. Photographs, Videos and Testimonials

We will seek appropriate consent before publishing identifiable photographs, videos, personal stories or testimonials.

Additional care and authorization are required for content involving:

  • Children
  • Vulnerable individuals
  • Health information
  • Community assistance
  • Sensitive personal circumstances

Submitting a photograph does not automatically authorize unrestricted promotional use unless clear consent is provided.

A person may request that future use stop, although we may not be able to withdraw materials already lawfully printed, distributed or published by third parties.

25. Intellectual Property

Unless otherwise stated, website materials owned by Friends of Nunavummiut may include:

  • Text
  • Branding
  • Logos
  • Graphics
  • Page design
  • Original photographs
  • Videos
  • Forms
  • Documents
  • Program materials

These materials may be protected by copyright, trademark and other intellectual-property laws.

You may view and print reasonable portions for personal, informational and non-commercial use.

You may not, without written permission:

  • Republish substantial website content
  • Modify or sell website materials
  • Use our logo or branding
  • Create misleading copies
  • Claim association or endorsement
  • Use our materials for fundraising
  • Use content for unauthorized commercial purposes

Third-party names, photographs, logos and materials remain the property of their respective owners.

26. Partner Names and Logos

Partners may not use the Friends of Nunavummiut name or logo without prior written approval.

Approval may specify:

  • Where the logo may appear
  • The approved wording
  • The duration of use
  • Brand guidelines
  • Required disclaimers
  • Review and removal rights

Likewise, we will seek appropriate permission before publicly displaying a partner’s logo, unless another lawful basis applies.

Partnership recognition does not necessarily mean endorsement of every product, service or opinion of a partner.

27. Third-Party Links

The website may link to independent websites, including:

  • Restaurants
  • Airlines
  • Partners
  • Research sources
  • Social-media platforms
  • Payment providers
  • External articles

Links are provided for convenience and information.

We do not control and are not responsible for third-party:

  • Content
  • Accuracy
  • Security
  • Availability
  • Privacy practices
  • Products
  • Services

A link does not necessarily constitute endorsement.

You access third-party websites at your own discretion and should review their terms and privacy policies.

28. Website Availability and Security

We aim to keep the website available and secure, but we do not guarantee uninterrupted or error-free operation.

The website may be unavailable because of:

  • Maintenance
  • Hosting issues
  • Cybersecurity incidents
  • Network failures
  • Software errors
  • Third-party service interruptions
  • Events beyond our reasonable control

We may suspend or modify website functionality for operational, security or legal reasons.

You are responsible for protecting your own devices, accounts and passwords.

29. Account Security

Where accounts are available, you must:

  • Use accurate registration information.
  • Keep passwords confidential.
  • Avoid sharing login credentials.
  • Notify us of suspected unauthorized access.
  • Log out from shared devices.
  • Maintain current contact details.

You are responsible for activity carried out through your account unless it results from our failure to apply reasonable safeguards.

We may reset, restrict or suspend an account to protect users, confidential information or system security.

30. Disclaimer of Warranties

To the maximum extent permitted by law, the website is provided on an “as available” and “as is” basis.

We do not guarantee that:

  • All content is complete or error-free.
  • The website will always be available.
  • Every proposed initiative will proceed.
  • A survey will lead to a program.
  • An application will be approved.
  • A partner will be selected.
  • Information will meet every user’s specific needs.
  • External links will remain available or accurate.

Nothing in these Terms excludes warranties or rights that cannot lawfully be excluded.

31. Limitation of Liability

To the maximum extent permitted by applicable law, Friends of Nunavummiut and its authorized representatives will not be liable for indirect, incidental, special or consequential losses arising from:

  • Use or inability to use the website
  • Reliance on preliminary website information
  • Third-party websites
  • Unauthorized access outside our reasonable control
  • Delayed or cancelled programs
  • Rejected applications
  • Lost submissions caused by technical failure

This limitation does not apply where liability cannot legally be excluded or limited, including liability arising from intentional misconduct or other legally protected rights.

32. Indemnification

To the extent permitted by law, you agree to be responsible for losses, claims or reasonable costs resulting from:

  • Your unlawful use of the website
  • Your material breach of these Terms
  • Content you submit without permission
  • Your infringement of another party’s rights
  • Fraudulent or misleading information you provide

This section does not require you to compensate us for losses caused by our own unlawful conduct or negligence where such exclusion is prohibited.

33. Suspension and Termination

We may suspend or terminate access to the website or a private account if:

  • These Terms are violated.
  • Security is threatened.
  • Fraud is suspected.
  • Confidentiality is breached.
  • A user interferes with other participants.
  • Continued access creates legal or operational risk.

Where practical, we may provide notice and an opportunity to correct the issue. Immediate suspension may occur where safety, security or serious misconduct is involved.

Sections concerning confidentiality, intellectual property, liability and dispute resolution may continue after termination.

34. Complaints and Reporting Misuse

Users may report:

  • Incorrect information
  • Security concerns
  • Unauthorized account activity
  • Infringing content
  • Privacy concerns
  • Misleading representations
  • Abusive conduct

Please contact us using the information at the end of these Terms.

We may investigate reports and take appropriate corrective action.

35. Governing Law

Unless mandatory law requires otherwise, these Terms are governed by the laws of:

[Insert Province or Territory, likely Alberta]

and the applicable federal laws of Canada.

Any dispute will be brought before the courts located in:

[Insert City and Province, likely Edmonton, Alberta]

The parties may first attempt to resolve a dispute through good-faith discussion or mediation.

This section should be confirmed by a Canadian lawyer once the organization’s legal structure and principal place of operation are finalized.

36. Changes to These Terms

We may update these Terms when:

  • Website features change
  • Programs expand
  • Paid services are introduced
  • Partner portals are launched
  • Laws or regulations change
  • Operational requirements change

The revised Terms will be posted with a new “Last Updated” date.

Material changes may also be communicated through the website, email or account notice.

Continued use of the website after updated Terms take effect indicates acceptance of the revised Terms, subject to applicable law.

37. Severability

If any provision of these Terms is found unenforceable, the remaining provisions will continue to apply.

The unenforceable provision will be interpreted or modified only as much as necessary to make it lawful and enforceable.

38. No Waiver

Failure to enforce a provision of these Terms does not waive our right to enforce it later.

Any waiver must be provided in writing by an authorized representative.

39. Entire Agreement

These Terms, together with the Privacy Policy and any additional written terms applying to a specific service, represent the agreement governing use of the website.

A separate signed agreement will control if it conflicts with these general website Terms in relation to a specific partnership, purchase, volunteer activity or investment.

40. Contact Information

Questions about these Terms may be directed to:

Friends of Nunavummiut

Email: friendsofnunavummiut@protonmail.com
Alternative email: excitedforthefuture@protonmail.com

Phone or text: (867) 877-4011
Phone or text: (825) 526-3622

Mailing address:
[Insert complete mailing address]

Website:
FriendsofNunavummiut.ca